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Long Pond Watershed Association
By-Laws
ARTICLE I: NAME AND PURPOSE
Section 1. The name of the
organization shall be THE LONG POND WATERSHED ASSOCIATION,INC. (hereinafter,
"the Association").
Section 2. The Association shall be a non-stock,
not-for-profit organization.
Section 3. The purpose of the Association is
to promote effective pond and watershed management and otherwise to preserve and
protect the environmental quality of Long Pond. In so doing, the Association
shall undertake, inter alia , to:
A. Disseminate information to the
membership regarding governmental developments in the field.
B. Disseminate
information to the membership for the purpose of improving the policies and
operations of the Associations.
C. Serve as the voice of the membership with
regards to matters under consideration by federal, state, or local
governments.
D. Promote and represent the membership in the development of
standards for lake/pond management.
E. Seek the enforcement of laws which
apply to, and affect, the Long Pond watershed.
F. Solicit grants or other
forms of financial assistance from governmental or private entities to be used
to maintain or improve Long Pond water quality.
ARTICLE II: MEMBERSHIP AND DUES
Section 1. Membership in the Association shall be open to
all property owners on Long Pond and to all others interested in preserving the
Pond and its environs.
Section 2. Annual membership dues are twenty-five
dollars ($25.00) per year.
Section 3. All members who have paid their
dues for the current year shall have the right to vote at the annual or special
meetings of the Association.
ARTICLE III: BOARD OF DIRECTORS
Section 1. The Association shall be governed by a Board of
Directors, which shall have full authority to manage the affairs of the
Association to accomplish its purposes.
Section 2. The Board of Directors shall consist of the Officers of the Association, as provided for in ARTICLE IV, and of six directors-at-large, elected by the Association membership for two-year terms.
Section 3. The Board of Directors shall meet at least twice a year. A quorum for the transaction of
business shall consist of a majority of the Directors in office.
ARTICLE IV: OFFICERS
Section 1. The Officers of the Association shall consist of a President, Vice-President,
Secretary, and Treasurer. The offices of the Secretary and Treasurer may be held
by the same person.
Section 2. Officers shall be members of the Board of Directors. Officers shall be elected annually by the Association members for a one year term or until their successors are elected. The President and Vice-President cannot serve more than three consecutive terms in the same capacity.
Section 3. The President shall preside at all meetings of the Association and shall act as the Chairperson of the Board of Directors. The President shall be responsible for the day-to-day management of the Association's business and shall carry out the orders and resolutions of the
Board of Directors. The President shall have the authority to reasonably delegate responsibilities to others within the organization.
Section 4. In the President's absence or incapacity, the Vice-President shall carry out the
duties of the President.
Section 5. The Secretary shall maintain the minutes, correspondence, and records of the Association.
Section 6. The Treasurer Shall collect, keep, and disburse Association funds, keep and maintain its financial books, and prepare and present a report on the financial status of
the Association at each Board of Directors meeting.
Section 7. Each of the Officers shall prepare an annual report to be presented at the Annual
Meeting of the Association .
Section 8. The Board of Directors, by majority vote, may appoint persons to fill unexpired terms of Officers and Directors.
ARTICLE V: COMMITTEES
Section 1. The Standing Committees of the Association are as follows:
A. Nominating Committee,
whose members shall be appointed annually by the Board of Directors. The
Committee shall nominate officers and members-at-large of the Board of
Directors. The Committee shall be composed of an equal number of representatives
from Harwich and Brewster.
B. Membership and Development Committee, which
shall formulate recommended procedures and programs to: (1) promote and
encourage membership in the Association,and (2) raise capital and/or operating
funds from public and private sources to carry out the Association's purposes.
C. Communications Committee, which shall formulate recommended policies and
procedures for disseminating information regarding the Association, its
purposes, activities, and events to the media and the public-at-large.
D.
Research and Technical Committee, shall develop a recommended plan of action
for the collection, examination, and evaluation of Long Pond watershed data to
determine the source(s) of any Long Pond degradation, and make recommendations
based on the data found and developed, evaluated in light of existing technical,
engineering, and scientific publications and other expertise.
Section 2. Other standing committees may be established,as the need arises, by majority
vote of the Board of Directors or vote of the Association
membership.
Section 3. The President shall appoint the chairperson of
each standing committee from the membership of the Board of Directors, except
where such selection is not practicable, in which case the President can appoint
any member of the Association in good standing. Each committee chairperson shall
then propose the number of committee members for that committee, the
qualifications required of such members (if any), and the persons to serve on
that committee, subject to the approval of the Board of Directors. Persons
selected to serve on standing committees, except for the chairperson, need not
be members of the Association. The names of the chairperson and other members of
each committee shall be promptly published to the Association
membership.
Section 4. Standing Committees report to, and are directly
responsible to, the Board of Directors. Unless otherwise provided in these
By-Laws, Standing Committees are advisory only and are not empowered to act on
their own. All reports and recommendations of such Committees shall be submitted
to the Board of Directors for consideration and approval.
Section 5. The President, consistent with the delegation authority conferred in ARTICLE IV,
appoint ad hoc committees of limited duration and for limited purposes.
ARTICLE VI: MEETINGS OF THE ASSOCIATION
Section 1. An Annual Meeting of the Association shall be held at a time and place approved by
the Board of Directors. The Secretary shall provide at least thirty days notice
of the Meeting to the Association membership.
Section 2. Special meetings may be called by the President, or a majority of the Board of Directors, when there is business which should be brought before the membership for action prior
to the next Annual Meeting. No business may be transacted at a special meeting
other than that stated in the call. The Secretary shall provide at least fifteen
notice of special meetings to the membership.
Section 3. A quorum at any Annual Meeting or special meeting shall consist of the Association members present.
ARTICLE VII: BUSINESS OFFICE
Section 1. The Board
of Directors shall select the location of the business office, which, to the
extent practicable, should be centrally located to the majority of the
Association membership.
ARTICLE VIII: FISCAL YEAR
Section 1. The fiscal year of the Association shall be from July 1 to June 30.
ARTICLE IX: PARLIAMENTARY AUTHORITY
Section 1. Robert's Rules of Order shall generally govern all meetings of the Association, except where provisions of these By-Laws may supercede those Rules.
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